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ADMINISTRATIVE ASSISTANT

at Catholic Relief Services
Location Yaoundé, Cameroon
Date Posted May 24, 2021
Category Administration
Job Type Full-time
Currency CFA

Description

Primary Responsibilities:

• Facilitate communication with all units of the organization and external stakeholders as relevant. Send/receive and distribute all incoming and outgoing mail/faxes/letters/documents.

• Provide specialized administrative transactions and processes (e.g. translate, type, proofread, and/or format documents; record and transcribe meeting minutes; draft simple correspondence messages).

• Prepare transactional documents in support of general operations processes and support coordination of transaction processing (e.g. payment requests, travel authorizations, travel advances, visas, etc.).

• Compile data, perform data entry and data verification in relation to general administration processes (e.g. various contact lists, employee leave balances, staff attendance reports, Vehicle Log Sheets review, visitors’ welcome packages, etc.).

• Support travel and logistics arrangements for staff and visitors. Schedule and coordinate appointments. Provide logistical and communication support to event planning activities.

• Support implementation of property management processes, such as property receipt and distribution, property labeling, physical counts, etc.

• Complete standard financial documents (vouchers, wire transfer requests, checks, etc.) following a sample template with prescribed guidelines and circulate as needed.

• Compile and review supporting documentation (liquidation/receipt package) to support processing of financial transactions. Communicate with staff, subrecipients, partners, suppliers to follow up on required documents.

Qualifications and Experience:

· A Professional Diploma or Certificate in Administration or similar is preferred.

· Two years’ experience working in an office environment in a clerical or administrative role. Experience with a local or international NGO a plus.

· Experience using MS Windows and MS Office packages (Excel, Word, PowerPoint, Outlook), Web Conferencing Applications, information management systems.

· Experience with typing/word processing, data entry into online databases and forms, and working with various office equipment.

Personal Skills

· Good time management skills with ability to work on multiple tasks

· Strong customer service orientation with good communication and interpersonal skills

· Proactive, resourceful, solutions oriented and results-oriented

· Extremely flexible and have the ability to cope with stressful situations.

· Ability to make sound judgment

· Ethical conduct in accordance with recognized professional and organizational codes of ethics

· Familiarity with accounting systems.

· Proficient in MS Office package (Excel, Word, PowerPoint, Visio) and information management systems.

Required Travel: Must be willing and able to travel up to 15%.

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

How to apply

Application Process:

Application files including: Cover letter and CV, 3 References, and copies of relevant supporting documents to the application should be forwarded to:

The Resident Representative

PO Box 1851, Yaoundé – Cameroon or by email to: crscameroon@crs.org specifying “Administrative Assistant “in the e-mail subject line

Closing date: June 1st, 2021 at 4 pm

Incomplete applications or applications received after the deadline will not be considered.

This position is a local position and only open for National Cameroonians in country.

WARNING: Do not to pay any money to get a job. Please report fraudulent jobs to info@newjobscameroon.com