External publication of vacant position 50709598

Job Posting Title

SECRETARY - UPA

Start date  17.12.2019

End Date 20.01.2020

Reference code 30004828 -04 

Designation of the function SECRETARY - PAU 

Created as a unique pan-African continental organization, the African Union is responsible for leading the process of rapid integration and sustainable development of Africa by promoting unity, solidarity, cohesion and cooperation between African peoples and states, as well as by establishing a new partnership with other regions of the world. The Headquarters of the African Union is established in Addis Ababa, the capital of Ethiopia.

The Pan African University (UPA) is a continental university and research institution created by the African Union, based on the following guiding principles: freedom, autonomy, university accountability, quality assurance, strengthening of African higher education institutions existing second and third cycles to enable them to serve the entire continent, to demonstrate excellence in international partnership in university and research activities, equality and parity between men and women at all levels and in all university functions.

In order to contribute to the emergence and strengthening of higher education and a research platform in Africa, the UPA is made up of 5 thematic institutes housed by existing institutions located in the five geographic regions of the African Union , to know :

i. Life and earth sciences (including health and agriculture), established at the University of Ibadan in Nigeria for West Africa;

ii. Basic sciences, technology and innovation, established at the Jomo Kenyatta University of Agriculture and Technology (JKUAT) in Kenya for East Africa;

iii. Governance, Human and Social Sciences, established at the University of Yaoundé II in Cameroon for Central Africa;

iv. Water and energy sciences (including climate change), established at the University of Tlemcen in Algeria for North Africa; and V. Space sciences, established at the University of Cape Town in South Africa for Southern Africa.

Organization

The UPA also aims to promote African integration through the mobility of students, teaching and administrative staff, collaborative research linked to the challenges faced by African countries, the establishment of an appropriate framework to allow African diaspora to contribute to the development of higher education and research in Africa, the promotion of interdisciplinary and multidisciplinary research programs related to decision-making processes, the promotion of productive goods with the industrial sector for innovation and dissemination of new knowledge, maximum use of information and communication technologies for education, research and management.The UPA takes into account the fundamental principles of the Charter of the United Nations and the Universal Declaration of Human Rights.

With a view to achieving the mandate and objectives of the UPA, the African Union intends to strengthen the human resources of the UPA by filling all vacant posts. The African Union Commission invites the citizens of the Member States to submit their candidatures for the post of Secretary within the Rectorate of the Pan African University (UPA) in Yaoundé (Cameroon).

1- Post:

Position title: Secretary

Position grade: GSA4 Echelon 1

Supervisor: Rector of the UPA

Department: UPA-HRST

Place of employment: Yaoundé (Cameroon)

Number of positions: 1

Service

2- Job description:

• Provide secretarial and administrative support services to the RPA rectorate for efficient operation.

Project

3- Main functions and responsibilities:

Under the supervision of the Rector of the UPA, the Secretary is responsible, among other things, for ensuring the following tasks:

• Capture and correct documents, reports, correspondence, messages, inquiries, etc. who may be required by his superiors;

• Receive current correspondence and prepare responses for signature by supervisors;

• Receive guests / visitors / staff members and provide them with basic information on relevant issues and procedures;

• Maintain an appropriate filing and recording system for all incoming and outgoing mail and documents;

• Answering and filtering phone calls and electronic messages and following up with supervisors and partners;

• Maintain an updated schedule of appointments for supervisors and other managers in the Division;

• Ensure proper maintenance of equipment and report any faults for maintenance purposes and other actions

Tasks required 

• Provide daily administrative services to the various services of the Division;

• Provide reception services, if necessary;

• Perform any other relevant function that may be assigned to it.

4- Required skills and competences

Functional skills

• Excellent skills in the area of ​​interpersonal relations and communication;

• Excellent knowledge of the functioning of international organizations;

• Experience in office management and in organizing multi-stakeholder meetings;

• Experience working with several stakeholders;

• Excellent oral and written communication skills in both English and French;

• Proven skills in using clear and concise language in correspondence, including adapting content to purpose and target audience in writing presentations and reports;

• Excellent interpersonal, organizational and time management skills;

• Excellent computer skills, including word processing tools, email and Internet applications; experience in using applications such as MS Word, MS Excel and MS PowerPoint.

Personal skills

• Knowledge of IT tools;

• Strong planning and organizational skills.

• Ability to work under pressure while being attentive to detail;

• Excellent interpersonal skills;

• Have the will to work at undue hours;

• Ability to work in a multicultural environment;

• A high level of autonomy in work, but with a developed team spirit;

• Having an adaptability, patient, resilient and flexible; Pro-active and focused on finding solutions;

• Excellent interpersonal, organizational and time management skills;

• Be proactive, flexible and adaptable.

General knowledge and culture

• Practical knowledge and understanding of the work of higher education establishments.

• Proficiency in IT tools is compulsory.

• Excellent oral and written communication skills in both English and French;

5. Qualifications and professional experience required

The candidate must have at least a diploma in administrative services, office management, secretarial and administrative studies, with relevant experience of at least 5 years in secretarial work within a governmental or public organization or an international organization.

A bachelor's degree in social sciences would be an asset.

6. Knowledge of languages

The candidate must be fluent in English and / or French. Thorough knowledge of one or more other working languages ​​would be an asset.

requirements

7. Duration of the contract

The engagement in this position is done on the basis of a regular contract for a period of three years, the first twelve months of which will be considered as a probationary period. Thereafter, the contract is renewable for a period of two years, subject to satisfactory results and achievements.

8. Equal opportunities

The African Union Commission is an employer that gives equal opportunities to men and women, and qualified women are strongly encouraged to submit their applications.

9. The least represented countries

Applicants from the following least represented countries are encouraged to submit their applications: Algeria, Angola, Cape Verde, Rep. Central African Republic, Comoros, Congo (DRC), Egypt, Equatorial Guinea, Eritrea, Eswatini, Ghana, Guinea, Libya, Madagascar, Mali, Morocco, Namibia, Sahrawi Arab Democratic Republic (SADR), Sao Tome and Principe, Seychelles, Somalia , South Africa and South Sudan

10. Remuneration:

As an indication, the base salary for this position is US $ 12,834.00 (GSA4) per year. In addition to this salary, there are other emoluments, such as post allowance (48% of basic salary), accommodation allowance (US $ 16,813.44 per year), travel allowance studies (100% of school fees and other related costs up to a maximum of US $ 10,000 per child per year), for international officials of the African Union Commission.

11. How to apply

Applications, which must reach the Commission no later than January 20, 2020, should be sent to the address of the AU Commission's online recruitment site http://www.aucareers.org.

1. Attach a detailed and up-to-date curriculum vitae, with the list of 3 references who know the candidate's professional experience well. Please provide contact details (phone numbers, email address).

2. A copy of the valid passport.

3. Certified true copies of university diplomas or certificates, if applicable (maximum 5 documents in PDF format, and not exceeding 1 MB).

4. Please note that only duly completed application files will be retained.

5. Only the shortlisted candidates will be notified.

The applications submitted are subject to an automated selection according to the published evaluation criteria of the Vacancy Notice and on the basis of the information provided by the candidates. Regarding the requirements of the Vacancy Notice, candidates must provide complete and accurate information relating to their qualifications, including their education, professional experience and language skills.

Each candidate should bear in mind that any submission of incomplete or incorrect applications may render them inadmissible in the context of the vacant post. A selection and an evaluation of the candidatures will be carried out according to the information provided. Once submitted, applications cannot be changed.

The persons whose candidacies are retained for selection will be subject to a reference verification procedure to ensure the accuracy of the information provided in the candidacy.

 

African Union Commission

Administration and Human Resources Management Department

Addis Ababa (Ethiopia)

Type of Contract

Regular (Long term)

Establishment

PAU Yaoundé, Cameroon