he Office for the Coordination of Humanitarian Affairs (OCHA) is a department of the United Nations Secretariat. Its mission is to effectively mobilize and coordinate humanitarian action in partnership with national and international actors, to alleviate human suffering and advocate for the rights of populations in need, to promote disaster preparedness and prevention .

With a view to effectively supporting and strengthening the coordination of the humanitarian response to a complex set of internal and external factors, OCHA Cameroon works to strengthen partnership and capacities for emergency preparedness and response, aiming to support Cameroon and be able to provide support to UN agencies and humanitarian partners who assist the most affected and vulnerable populations.

The National Administration and Finance Officer will work at the OCHA Cameroon office under the direct supervision of the Administration and Finance Officer. The incumbent will mainly be in charge of activities related to the administration and management of financial resources as described below, he / she will supervise the tasks of the support staff.

He / She will promote a service ethic focused on customer satisfaction while respecting United Nations rules, regulations and procedures.

The National Administration and Finance Officer will specifically assume the following responsibilities:

Budget and Finance

• Work in close collaboration with the UNDP Cameroon Office and the headquarters of OCHA / NY / Geneva to ensure the daily monitoring of administrative, financial, human resources, purchasing and travel needs of the OCHA Cameroon office;
• Participate in the development of the OCHA Office operating budget and revisions if necessary
• Carry out monthly verification of IOVs and follow-up of necessary corrections by the UNDP in the ATLAS system;
• Produce weekly financial reports on budget execution;
• Adapt processes and procedures, anticipate the operational needs of the office, propose procedures to improve internal controls and efficiency and answer audit questions;
• Ensure that financial transactions comply with United Nations financial rules and procedures;
• Ensure that procedures are followed for each payment;
• Ensure the payment of mission costs for national staff, consultants, and partners, the verification of the F10s and their closure in UMOJA;

• Prepare quarterly financial authorization requests in relation to the approved budget;

• Monitor expenditure in relation to approved financial authorizations;

• Ensure the implementation of planned and budgeted activities;

• Efficiently manage the financial authorizations made available;

• Provide support to Program Managers for the preparation of budget projects meeting the standards required within the organization;

• Work for the development and maintenance of good professional relations with the financial services of the UNDP in order to ensure a rapid response to requests made by the financial services of OCHA;

• Make a weekly analysis of the budgetary consumption of the Office and the sub-offices, noting the salient points requiring decision-making by the Head of Office;
• Manage the Petty cash in Yaounde and provide daily support to colleagues in the sub-offices for the management of their respective small funds

• Contribute to the implementation of rules and procedures aimed at ensuring efficient management of the organization's resources;

General Administration

•  Support the recruitment and selection process by applying the best practices of the tools and mechanisms of the Human Resources policy in force at the United Nations;
• Ensure good administrative management of local OCHA staff and provide administrative support to the Sub-Offices
• Monitor the inventories and control of the organization's assets in Yaounde and in the Sub-offices;
• Ensure proper regular maintenance of OCHA vehicles, as well as related documents: technical sheet insurance contract, daily mileage report in the log book;
• Assist OCHA staff with practical advice on the administrative and financial methods that govern the organization;
• Provide direct and regular supervision of administrative staff, and provide them with daily leadership, support and mentorship;
• In collaboration with the local UNDP office, coordinate actions related to the recruitment and administration of national staff;
• Provide advice on the requirements of the performance evaluation system and maintain a compliance monitoring system.
• Maintain confidential personal files, ensuring that information is complete and up to date;
• Ensure that the separating staff finalize the formalities before their departure;
• Ensure that the monthly attendance sheets of national staff are regularly updated and sent to UNDP in a timely manner;
• Check the receipt of goods and services, ensuring that the specifications, condition and quantities of goods are correct, and proceed to their receipt in UMOJA through SES;

• Create purchase orders for LVAs, as well as Shopping Carts for purchase orders linked to current contracts;
• Control and manage the equipment (disposal, inventory, CIP / inventory report and fleet management);
• Ensure that the office premises are well maintained and provided with common services;
• Ensure an adequate level of office supplies and maintain an allocation and monitoring system for office supplies;
• Maintain a central filing system; ensure consistent use and appropriate archiving of official administrative, financial and human resources documents.
• Provide logistics during various meetings and workshops;

• Provide support to the person in charge of administration and finance in the coordination and execution of administration activities (initiate the preparation of MoU, Lease contracts, supplier contracts, LVAs, etc.),
• Ensure the establishment of a travel management system (obtaining visas and other administrative documents for the staff):

• Ensure compliance and efficiency of management procedures and tools for all logistics operations in all OCHA offices. Support colleagues in strengthening automobile fleet and fuel management mechanisms;
• Monitor the inventory and disbursement of office equipment;
• Ensure the follow-up of leaves and absences of staff;
• Assure the functions of Learning Champion within the Office;
• Act as unit interim in the absence of the administration and finance manager;
• Execute other tasks assigned by the person in charge of Administration and Finances or the Head of Office.

• Fundamental values ​​:

• Integrity
• Professionalism
• Respect for diversity

• Key skills:

• Communication skills
•  Team spirit

• Leadership
• Ability to plan and organize
• Sense of responsibility and confidentiality
• Creativity
• Client orientation
• Willingness to improve
• Openness to technology

• Technical skills related to the position:

• Good command of UMOJA / SAP software;
• Good knowledge of the administrative and financial rules in force at the United Nations;
• Strong training, capacity building and coaching skills
• Strong accounting, budgetary and financial management skills;
• Ability to develop and monitor multiple budgets;
• Rigor in the management of resources, goods, equipment, fuel, office materials and buildings by scrupulously relying on the rules and procedures in the matter.

• Hold a Master's degree in Business Administration, Accounting, Finance or Business Management or projects or other related field.
• An equivalent bachelor's degree or university degree plus an additional two years of experience would be considered in lieu of the Master's;

• Have at least 5 years of professional experience in one of the following fields: Business Administration, Accounting, Finance or Business or Project Management or other similar field;
• Have solid notions about respecting confidentiality
• Have at least 2 years of relevant experience at the national or international level in the field of Administration and Financial Management in a United Nations agency or in an international NGO
• Strong computer skills: Advanced Word, Excel, PowerPoint, email management, Outlook, etc.)
• Knowledge of UMOJA / SAP would be an asset;
• Knowledge of ATLAS software would be an asset;
• Be able to work in an environment under pressure

6. LANGUAGES

• Fluency in French, written and spoken.
• Fluency in English, written and spoken.

Contract Duration: 1 Year with possibility for extension