Business Support Associate SC6 | UNHAS
| Location | Yaounde, Cameroon |
| Date Posted | June 15, 2022 |
| Category |
Business Development
|
| Job Type |
Contract
|
| Currency | CFA |
Description
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
JOB TITLE:
Business Support Associate
TYPE OF CONTRACT:
Service Contract
GRADE:
SC6
DUTY STATION (City, Country):
Yaounde
DURATION:
12 months
NUMBER OF POSITION:1
WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
CONTEXT AND OBJECTIVE OF THE ASSIGNMENT:
In the performance of his/her function, the Business Support Associate will report to the United Nations Humanitarian Air Service (UNHAS) Chief Air Transport Officer (CATO) and his deputy. In this role, the Business Support Associate will provide support to all units on matters pertaining to daily operations, reporting, filing and communications with partners. The incumbent will cover this position according to the current structure and with the accountabilities and responsibilities laid down in the TOR and as specified by the head of the unit, in agreement with the established WFP Human Resources rules and regulations.
ACCOUNTABILITIES/RESPONSIBILITIES (not all inclusive):
The Business Support Associate will be responsible for the following key duties:
Perform all administrative tasks for the UNHAS Cameroon team
- Ensure that administrative and operational documents are classified and archived.
- Check stock status, assess supply needs and define orders to be placed.
- Follow-up of letters deposited for printing, signature and deposit of letters with various partners.
- Write letters and minutes of meetings.Competence to handle large numbers of data with accuracy
- Prepare operations reports (FACTSHEET, etc).
- Provide weekly UNHAS Cameroon statistics to management for SITREP development.
- Prepare communication, reports, presentations and other products through Microsoft Word, Excel, and Powerpoint.Provide finance and accounting support
- Assist in the clearance of receivables and payables for WFP employees and external vendors.
- Retrieve data from WFP’s Corporate Travel Management System in order to generate financial reports.
- Analyze and interpret pertinent data, identify and resolve data discrepancies, file data from various sources and provide accurate analysis as requested.
- Make travel arrangements for staff when requested.
- Manage petty cash, monthly partner invoicing and Monitoring of purchases and payments.
- Alternate Finance Associate (UNHAS) in case of absence.Coordination and communication
- Coordinate extensively with Service Units and liaise frequently with staff/employees.
- Respond to queries from a variety of sources by providing information, advice and guidance on rules and regulations related to areas of work.
- Alternate booking and customer care agent in case of absence.Perform all other duties relating to the UNHAS Cameroon service assigned by the CATO.
QUALIFICATIONS & EXPERIENCE REQUIRED: